Is It Time to Close the File On That Stalled Prospect?

As sales professionals we’ve all most likely had this problem with a prospect at one time or another.  They were a hot prospect sending you all the right buying signals and then all of the sudden they switched off.  Now they don’t return your calls.  They are unresponsive to your emails and you are left in sales limbo.

Do you keep calling? After all when you last spoke they were set to proceed. Now they are missing in action.  What can you do?

I would like to share a quick little tip that works well.  If you had a good relationship with the prospect and you are willing to take a last shot to see if the person is still engaged, send them an email that says you are going to “close their file”. 

Simply state that you have tried to reach them by phone and email and since they are not responding you would like to close the file.  Let them know if their situation has changed and they are no longer in the market for your product/service it would be best to close the file and move on.

To see an email template example, download EMAIL TEMPLATE TO RESTART STALLED PROSPECTS from the B2B Sales Connections Free Download Centre 

You will be amazed at how many times you get a message back almost immediately apologizing for their lack of communication and telling you the project is still a go but they were caught up in a more urgent internal problem.

 Lets face it in the world of sales you can get  “yes”, “no” and “maybe”.  I want to hear yes, or no because they are answers that give me a clear next step.   Getting tied up with the clients who are a maybe can drain you and waste a lot of valuable selling time.

By taking a minute and offering to close the file, no questions asked you will be surprised how many valid prospects let you know they are still interested but not ready at this moment. Most often the person will tell me their new time frame or suggest we reconnect. Armed with their permission to proceed I will reconnect with them when the time is right and advance the sales process. 


Robert J. Weese

B2B Sales Connections

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3 thoughts on “Is It Time to Close the File On That Stalled Prospect?

  1. This technique works. I call it the “wind-down” letter or email.

    So if it works, why don’t more salespeople use it? Most salespeople won’t use it because they would rather keep on dealing with a bad prospect than no prospect and that’s why their sales funnel gets clogged with crud.

    Use Bob’s idea and get the crap out of your sales funnel so that the real sales opportunities can flow through.

  2. Brian I have to agree. Too many sales people would rather hold on to the faint hope something will happen which is a huge waste of time instead of making it happen and moving on if the account is dead.

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